Time Management Problems to Address

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I am sorry to interrupt you while thinking about your next blog post but I have to share with you some thoughts.

I was not able to write blog posts daily to continuously participate in the UBC.  It makes me feel guilty because I signed in and that means I have to do it.  I am humbled that there are others who had even took the time to push the FOLLOW button.  Here I am, not doing my part of the bargain.  Unintentionally, that’s the good side of it.

Here are my observations about my own time management:

  • I sometimes fail to stay on top of things when I am up against the wall.
  • I tend to get busy with being busy and not being productive.
  • I lack concentration.  I have too many things in my mind.
  • I fail at saying ‘no’ most of the time.
  • I delay taking care of the little things.

Have you ever done this? How do you evaluate your own time management? What do you intend to do with these problems? How do you address them?

If you have the same list of observations about time management, I earnestly ask you to take time reading how I address them:

  • When it seems that you are up against the wall, strive to stay on top of the difficulties. You have to be in-charge. Take time to stop and take a deep breath. Assess the situation and do something to be in-charge of your life once again.
  • Focus on one thing at a time. You cannot carry out anything by taking them all simultaneously. You have to concentrate doing one thing after another.
  • If you have the tendency to say ‘yes’ all the time, then you are doomed. Even superheroes have limitations. You have to identify what needs your immediate attention, and what needs to be set for later (or even ignored).
  • When the little things in our lives pile up, they become bigger things. You have to assign a day to do all of them.

I believe this is not a new list. Most of you will probably think this is just a tiresome list of things to do. But sometimes, you and I need a refresher to get going.

Blog on, my UBC friends!

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This Day in History (Selected Years)

There are unforgettable years as there are unforgettable days.  I selected a few of these unforgettable years for July 18 to know what history has for us – 1964, 1965, 1990, 1992, 2001, 2004, and 2014.

1964 – My husband was born this year.

Riots erupted in the African American communities of NYC and Rochester, NY. The NYC race riot began in Harlem and spread to Bedford-Stuyvesant in Brooklyn. – from Timelines of History

The Spy Who Came In From The Cold by John le Carré was one of the best selling books. – from TakeMeBackTo

1965 – I was born this year

US Adm. Jeremiah Denton (1924-2014) was shot down over North Vietnam as he flew in on the Thanh Hoa Bridge on the Ma River. He spent the next seven years and seven months in prison camps. In 1976 he wrote a memoir with Ed Brandt “When Hell Was in Session” of his ordeal. It was made into a 1979 TV movie. – from Timelines of History

Up The Down Staircase by Bel Kaufman was one of the best selling books. – from TakeMeBackTo

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Seven (7) Quality Principles Part 3

This is the last part of the series.

Before continuing with the seven quality principles, you can visit Part 1  where I discussed customer focus and leadership and Part 2 where I discussed the engagement of people and process approach.

The last three (3) principles are as follows:

5. IMPROVEMENT

There are improvements that are continuous and continual.  To get more of the difference, you can visit DifferenceBetween.com.  To summarize, you can carry out continual improvement while doing continuous improvement in your business processes.

It is very important to measure what has improved when you have a business from the time you started until the present. You need to check on the results versus your objectives and goals, analyze them and check what you can do to prevent recurrence of problems and occurrence of potential problems.

This principle will help you analyze the market and the risks, review more your customer needs and expectations, learn from past experiences, self-assess, and prevent out-of-control approaching problems.

6. EVIDENCE-BASED DECISION MAKING Continue reading

The Seven (7) Quality Principles Part 2

Before I continue writing this post, I would like to share that I use Hootsuite to manage my social media marketing.  It is best used by project managers and content writers. WordPress also has a sharing widget where you input your social media links and your blog posts will be automatically shared.

I am imploring the graces of the Almighty that I can complete all tasks to keep up.  It will be hard to connect with everybody for the meantime but I am not an energizer bunny as Renard puts it.  There will always be a time for everything.

I continue from the first post about the seven quality principles:

3. ENGAGEMENT OF PEOPLE

Considering this principle, the leaders in an organization will let everybody use their abilities with the same objectives and goals.  This will benefit not only the business’ organization but also everybody in it.

Making people work with gusto all the time is difficult.  A work situation or condition will always affect disposition and attitude.  It is not as easy to get people be engaged as we like it to happen.  Why is this so?

There is a multitude of factors why people refuse involvement and engagement.  You can only meet this objective if you stretch out recognizing their efforts and abilities, empowering them by trusting and giving respect, and strengthening their skills and knowledge.

If you are a sole proprietor, who are you engaged with?  It is the people, and group of people, in your network.  You need the same alignment of objectives and goals.  Entrusting them with some matters about your business will strengthen the ties.  For example, asking them about their opinion on a particular decision will make them feel they are trustworthy.

You do not have people to enhance their skills and knowledge but recommending others in your network for their excellent work will engage them into helping you meet your business goals.

4. PROCESS APPROACH

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The Seven (7) Quality Principles Part 1

In a recent training that was conducted for the organization I am working for, the speaker included a discussion about the seven quality principles of the new quality management system (QMS) standard.  A quality management system, for the information of many, is the set of processes, procedures, policies, etc. needed in planning, implementation and maintenance of a business to meet customer requirements.

I am a fan of the number 7 that is why these quality principles got my attention.  Anybody involved in any business of any type can use them to achieve success.  In fact, even if you are a sole proprietor, they can help you in improving your business, performance-wise, by using them as guide or even as a framework for your business.

Here are the seven quality principles, and how a business owner can use them:

1. CUSTOMER FOCUS

With this principle, understanding you customers’ needs is the primary center of attention.  You may both consider the current and future needs of a customer.  A client for a content writer, for example, may require a particular writing style for his business as his present need.  A content writer may consider methods to learn other writing styles if the client will think of another style for his business in the future.

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The Ability to Find a Way

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This is my son’s PC.  If you look at the picture from your vantage point, there’s a CPU on the right.  That is mine.

This was the time when my PC was down and I had to use my son’s PC because there were deadlines.  The two PC’s are side by side on a long table.

Although he often uses his PC those times, I had to ask him to allow me to use his PC for a few hours in a few days.  I also had to accustom myself in navigating his PC because it is his PC.

The ability to find a way to complete work a.ka. ‘resourcefulness’ is a skill.  People will probably think it was not a problem for me because he is my son.  But he is already a grown up (with a job) and he has his own life, using his PC, and I have to respect that.  I am just glad that we were able to arrange the schedule in using his PC that time.

That is the short story about the PC. 🙂

5 Free Courses to Learn Content Writing

On my Facebook page, I saw a message in my inbox. It says, how can I start to be one of those content writers?

The question is general.  So I replied that she can always start with seminars online.  She answered with another ‘How?’

I gave her a link to a MOOC list.  I am guessing that she needs to know what content writing is.  This also gave me an idea – What about creating a list of free online courses for content writing?  For now, I will give these 5 online courses.  I will update the list if I discovered another course to visit.

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